This article outlines the steps involved in setting, creating, and running Correction Payrolls. Correction Payrolls are used to correct payrolls that are run and can no longer be canceled.

Create a Correction Payroll

1. Navigate to the Payrolls page in groundcloud.io using the sidebar.

2. Click View Details next to the Payroll you wish to correct.

3. Click Create Correction Payroll. This option will only become available once a Payroll is final and cannot be canceled.

4. Select the Employee for whom you need to create a Correction Payroll. The selection will list all eligible employees for this payroll (including those not paid on the Payroll). If an Employee is missing from the list, check to make sure their Hire Date is correct (if this Employee is terminated, make sure their Termination Date is correct).

5. Click Create Correction Payroll.

One-time payments for that employee in the pay period will be copied over to the Correction Payroll. This is done to make corrections to any incorrect one-time payments. You should not remove or modify any correct one-time payments from the Correction Payroll.

Running a Correction Payroll

Accessing Correction Payroll

1. Navigate to the Payrolls page in GroundCloud.io.

2. Click View Details next to the Correction Payroll entry.

Understanding the Correction Amount

• The Correction Amount is displayed at the top of the page.

• The amount will initially be pending before the payroll is calculated.

• The Correction Amount represents the difference between the employee's original pay and any adjustments made for that pay period.

Adjusting the Correction Amount

If an incorrect Correction Amount appears, review and update the following details for the affected employee:

1. Shifts

2. Pay Rates

3. Overtime Configuration

4. One-Time Payments

Reimbursements cannot be adjusted in a correction payroll. If reimbursement corrections are needed, contact GroundCloud® Support. The Correction Amount updates automatically when payroll is recalculated or when One-Time Payments are added or modified.

Calculating and Running Correction Payroll

1. After making the necessary corrections, click Calculate Compensations.

2. Review the compensation data in the table to ensure all amounts are accurate for the pay period.

3. Once confirmed, proceed to run the Correction Payroll as a Regular Payroll.

FAQ

Refer to this Help Center article for frequently asked payroll questions.

Disclaimer: This article should not be taken as tax, legal, benefits, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, accountant, or HR expert for specific guidance.

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