The Vehicles page in Descartes GroundCloud allows you to view and manage the vehicles in your fleet. Use this page to add vehicles, update vehicle information, manage vehicle status and access vehicle maintenance records and reminders.

Navigate to Vehicles

To open the Vehicles page:

1. From the left-hand navigation menu, click Fleet Management.

2. Select Vehicles to display the Vehicles page.

Vehicles List

By default, the Vehicles page displays the active vehicles in your fleet.

You can filter the list by:

• Active Status: Display active or inactive vehicles.

• Contract: Display vehicles associated with a selected contract.

• Vehicle Type: Display vehicles assigned to a selected vehicle type.

  
  

  

Before You Begin

Before adding a vehicle, create any Contract IDs it needs. You can only assign a vehicle to a Contract ID that already exists.

Add a Vehicle

To add a vehicle:

1. Click + Add Vehicle in the upper-right corner of the page.

2. Enter the vehicle information.

3. Click Submit.

The system adds the vehicle to your account.

Vehicle Information Fields

The information available for a vehicle may include the following fields:

• Vehicle ID: The four- to seven-digit unique identifier for the vehicle.

• Nickname: An optional name that can make the vehicle easier to identify.

• Vehicle Type: The vehicle category, such as Box Truck or Step Van.

• VIN: The 17-character Vehicle Identification Number (VIN).

• Year: The vehicle’s model year.

• Make: The vehicle manufacturer or brand.

• Model: The vehicle model.

• State: The state in which the vehicle is registered.

• Plate: The vehicle’s license plate number.

• Notes: Additional comments or useful information about the vehicle.

• Contract ID: The contract associated with the vehicle.

• Contracted Service Type: Indicates how the vehicle is used:

  • P&D (Pickup and Delivery)

  • Linehaul

• Domicile or Primary Station: The terminal where the vehicle operates.

• Maintenance Terminal: The terminal used for vehicle maintenance.

• Cargo Capacity: The vehicle’s cargo capacity, recorded in cubic feet or length.

• Gross Vehicle Weight Rating (GVWR): The maximum safe total weight of the vehicle.

• Unladen Weight: The weight of the vehicle when empty.

• Fuel Type: The type of fuel used by the vehicle.

• Borrowed Vehicle: Indicates whether the vehicle is borrowed. Borrowed vehicles must also include the expected return date.

Vehicle ID Guidelines

Enter the identifier assigned to the vehicle by FedEx in Vehicle ID. Based on FedEx guidance, vehicle identifiers commonly fall within the following ranges:

Manage Vehicle Details

To view or update a vehicle:

1. From the Vehicles page, click the vehicle's ID.

2. On the Vehicle Details page, click Edit.

3. Update the vehicle information as needed.

4. Click Submit to save your changes.

The Vehicle Details page displays the updated information.

Assign a Vehicle to a Contract

You can assign a vehicle to an existing Contract ID from the Vehicle Details page.

To assign a vehicle to a contract:

1. From the Vehicles page, click the vehicle's ID.

2. Click Edit.

3. Select the appropriate Contract ID.

4. Click Submit to save your changes.

The Contract ID must already exist, as described in Before You Begin.

Activate or Deactivate a Vehicle

You can manage a vehicle’s "active" status from the Vehicle Details page.

To change the status of a vehicle:

1. From the Vehicles page, click the vehicle's ID.

2. On the Vehicle Details page, use the Status menu to activate or deactivate the vehicle.

"Active" vehicles appear on the Vehicles page by default. To display "inactive" vehicles, adjust the active-status filter on the Vehicles page.

Vehicle Maintenance and Reminders

The Vehicle Details page allows you to create and manage vehicle maintenance records and reminders.

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