To ensure a smooth onboarding process, refer to the Pre-Enrollment Checklist for guidance on what to prepare before starting enrollment.

Note: GroundCloud® Payroll is powered by Gusto®. The onboarding process occurs across multiple browser tabs based on the actions performed. If a step cannot be completed immediately, the system saves progress, allowing users to return later.

Getting Started

An email notification is sent when an employer invites a user to self-onboard in GroundCloud® Payroll. Onboarding must be completed using a web browser, as the GroundCloud® mobile app is not supported for this process.

1. Log in to GroundCloud.io.

2. Based on the user profile, navigate as follows:

   • Drivers and non-fleet managers: Click Payroll Management.

   • Fleet managers and primary users: Click Payroll Self Management under the Account section in the left sidebar.

3. Read through the Agreement and click Accept Terms of Service.

4. Click Payroll Self Setup to begin.

Entering Personal Information

1. Fill in the required personal details.

2. Warning: The first and last name fields are pre-populated based on the GroundCloud® profile. Ensuring the full legal name is entered correctly is important, as this information is used for payroll and tax purposes.

3. Click Save & Continue.

Entering Home Address

1. Enter the home address.

2. Click Save & Continue.

Completing Federal Tax Information

1. Enter the federal tax withholdings.

2. If assistance is needed, refer to the helpful links on the page.

3. Click Save & Continue.

Completing State Tax Information

1. Enter the state tax withholdings.

2. If assistance is needed, refer to the helpful links on the page.

3. Click Save & Continue.

Selecting a Payment Method

Choose a payment method:

• Check: No further action is required.

• Direct Deposit: Follow the steps below.

Setting Up Direct Deposit

1. Click Add Bank Account and enter the bank details.

2. Click Save & Continue.

3. If corrections are needed, click Delete and repeat the process.

Splitting Deposits Across Multiple Bank Accounts

1. Click Add Bank Account and enter the bank details.

2. Click Save & Continue.

3. Click Split Paycheck.

4. Indicate how the deposit should be split between accounts.

5. Click Save & Continue.

Signing Documents

All required documents must be signed. These typically include Form W-4 and Employee Direct Deposit Authorization.

To sign a document:

1. Click the document link to open it.

2. Review the document details.

3. To download a copy, click Download Document.

4. Click Sign Document.

5. Enter the legal name in the Signature field.

6. Check I am the employee and I agree to sign electronically.

7. Click Sign.

8. When all documents have been signed, click Save & Continue.

This completes the self-onboarding process. The browser tab may now be closed, and the user can return to GroundCloud.io.

Warning: This article does not provide tax, legal, benefits, financial, or HR advice. Regulations may change over time and vary by location. Consult a lawyer, accountant, or HR expert for specific guidance.

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