GroundCloud offers several reports that can be used for time reporting. In this article, we will go over each of these reports and how they can be used.

• Time Card Report: Generates a report of shift, break and drive time hours on each selected day for individual drivers.

• Employee Total Hours Report: Generates a report of consolidated driver working and break hours over a week period.

• Pay Period Report: Generates a report of consolidated hours, breaks and overtime over a week period.

Time Card Report

The Time Card report shows all clocked hours, breaks and drive time for drivers broken out by day. Timecard Reports can be found on the Reports page of your GroundCloud Portal.

To access the Timecard Reports section:

1. Select Time Card from the Reports page.

2. Select the desired Date Range and, optionally, Drivers.

3. Select the desired filters for the report.
   a) Roll-up drive time: Will consolidate separate driving windows into totals for each day.
   b) Roll-up breaks: Will consolidate break time into one total for each day.
   c) Roll-up clocked time: Will consolidate clocked-in time for each day.
   d) Include drive time: The report will include drive time in addition to clocked-in time.
   e) Use Approved Time Cards: Hours will be pulled from approved Time Cards when available and fall back to regular hours when no Time Card is available.
   f) Include Subtotals: Will include time totals - breaks, drive time, clocked hours - for the date range selected by each driver when exporting.

4. Click Apply.
   
   

5. When you have the filtered Timecard information, you can export to download a spreadsheet version by clicking Export in the top right corner of the page.
   
   

6. The exported report will appear in your browser as a download or in your computer's Downloads folder.
   

Employee Total Hours Report

The Employee Total Hours report shows a consolidated list of your drivers and their cumulative working and break hours over a week period.

1. Select Employee Total Hours Report from the Reports page of your portal. This report shows hours on a per-week basis.
   
   

2. Select the desired Start of week.

3. Click Week Including and select the date from the calendar dropdown. The report will pull information beginning on the Start of week that encompasses the selected date.

4. Optionally, filter report by driver.
   
   

5. Selecting Use Approved Time Cards will generate the report using the approved time cards and fall back to Clocked Time if none are available.

6. Once all filters are set, click Apply to refresh the report with the new filters.

7. Click Export CSV to download a spreadsheet version of the report.
   
   

8. The report will either appear as a download in your web browser or in your computer's Downloads folder.
   

Pay Period Report

The Pay Period Report shows the hours, overtime and break time shifts for each driver, consolidated by week.

1. Select Employee Total Hours Report from the Reports page of your portal.
   
   

2. Select the desired Start of week.

3. Click Week Including and select the date from the calendar dropdown. The report will pull information beginning on the Start of week that encompasses the selected date.

4. Optionally, filter report by driver.
   a) Selecting Exclude Breaks will remove any break time from calculations.
   b) Selecting Use Approved Time Cards will generate the report using the approved time cards and fall back to the clocked time if none are available.
   
   

5. Once all filters are set, click Apply to refresh the report with the new filters.

6. Click Export CSV to download a spreadsheet version of the report.

7. The report will either appear as a download in your web browser or in your computer's Downloads folder.

Contact Descartes GroundCloud Support at (218) 864-7900, option 2 for further assistance.

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