This article outlines various actions that are done when managing payroll employees.
Enrolling Employees in Payroll
Refer to Add Employees in the Company Onboarding help center article to enroll an employee in payroll.
Remove an Employee from Payroll
Navigate to the Payroll Setup page. To remove an employee who has not completed onboarding and should be removed from payroll within groundcloud.io:
Navigate to the Payroll Employees page.
Filter on Enrolled.
Locate the employee and click View Employee Details.
Click Remove Employee.
Click Remove Employee.
Terminate an Employee in Payroll
To terminate an employee who has been fully onboarded in payroll within groundcloud.io:
Navigate to the Payroll Employees page.
Filter on Enrolled.
Locate the employee and click View Employee Details.
Click Terminate Employee.
Enter the Effective Date of termination.
Click Save Termination.
If you need to run a termination payroll, click Create Termination Payroll and follow the prompts.
When a termination payroll is created, it removes the employee from the regular payroll, which is then the time span from the last time the employee was paid to their termination date. Depending on timing, this change may result in more than the standard seven days being included in the payroll. Once a termination payroll is created, it must be used to pay the employee; the employee does not show up on the regular payroll.
Rehire an Employee
To rehire a terminated employee within groundcloud.io:
Navigate to the Payroll Employees page.
Filter on Terminated.
Locate the employee and click View Employee Details.
Click Rehire Employee.
Enter the necessary information, click Submit and continue.
Update an Employee's Work Location
To update an employee's work location within groundcloud.io:
Navigate to the Payroll Employees page.
Filter on Enrolled.
Locate the employee and click View Employee Details.
Click Update Work Location.
Select the employee's Work Address.
Click Save Work Location.
Set or Update an Employee's Compensation
Navigate to the Payroll Employees page.
Locate the employee and click on the Compensation link.
Update the compensation as needed and click Save Compensation.
Tip: Click your browser's back arrow to return to the Payroll Employees page.
Complete Onboarding for an Employee
Employee self-onboarding is encouraged, but when an employee cannot perform self-onboarding, follow the steps in the Dismissed Employee Onboarding help center article.
FAQ
Refer to this help center article for frequently asked questions.
Warning: This article should not be taken as tax, legal, benefits, financial or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, accountant or HR expert for specific guidance.