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Payroll Automation - Overtime Configurations


The Overtime Configurations page is where you create overtime payment models for your drivers. They can then be applied to drivers on the Driver Details page.

Note: Overtime Configurations are GroundCloud Pro and GroundCloud Payroll features. For more information and how to upgrade, visit https://groundcloud.com/pro/.


Creating a New Overtime Configuration

  1. Login to GroundCloud.io.

  2. Navigate to the Overtime Configurations tab under the Scheduling section.

  3. Click Create Overtime Configuration to begin a new configuration, or click the pencil icon next to an existing configuration to edit it.

  4. Input the following information:

    • Configuration Name: Name configurations to easily identify them.

    • Overtime Daily Threshold: The number of hours drivers work per day before overtime takes effect.

    • Double Overtime Daily Threshold: the number of hours drivers work per day before double overtime takes effect.

    • Overtime Weekly Threshold: The number of hours drivers work per week before overtime takes effect

  5. If you need to ensure employees are compensated for consecutive shift overtime rules, check the Overtime must be paid for all hours on a 7th consecutive work day checkbox.

  6. Check the Exclude breaks when calculating total hours worked checkbox if you want to exclude breaks when calculating total hours worked.


  7. Click Save Overtime Configuration to save the configuration.


How to Add Driver Compensation

Driver compensation can be added/adjusted from the Compensation tab of the Driver Details page.

  1. Log in to GroundCloud.io.

  2. Go to the Drivers tab.

  3. Click on the driver's name.

  4. Click Compensation from the top menu bar.

  5. Select an Overtime Configuration from the dropdown.

  6. Select a Normal Pay Rate (Day Rate, Hourly or Salary). Input compensation here is used in calculating your Payroll.

  7. If you are using GroundCloud Pro, you may optionally select Metrics-Based Pay in addition to, or instead of, the Normal Pay Rate. Metric-based pay is a Pro feature and is only available to Pro users. To upgrade to GroundCloud Pro, visit https://groundcloud.io/dashboard/billing/tiers/.

  8. If you do not want to include Metrics-Based Pay with the normal pay rate, leave the Pay Rate Per Completed Stop and Stop Threshold fields empty.


  9. When compensation has been set, click Save Compensation to implement the new pay structure for the driver. The Overtime Configuration and Normal Pay Rate must be defined for a Compensation Configuration to be saved.


Examples

Hourly
Pays an hourly rate only.


Hourly AND Stops
Pays an hourly rate and a stop rate.


Hourly OR Stops
Pays an hourly rate or a stop rate, whichever is greater.


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