The Timecards page is where you can view, create, adjust and approve driver timecards.

Timecards are created automatically for each driver each day based on their time entries in the Driver App. The entries are then converted into worked shifts and available on this page for adjustments and approval the following day. Approved timecards are used when generating Payroll Reports.

Timecards are listed by:

Date: The date the timecard was recorded.
Driver: Name of the driver to which the timecard is associated.
Status: Approval status of the timecard.
- Pending: The timecard is yet to be approved.
- Approved: The timecard has been approved.
Shift Time: The start and stop time of the shift.
Shift Hours: Duration of the shift.
Break Hours: Duration of breaks taken during the shift.

Note: Timecards can be filtered by date and approval status. Use the date range field to view timecards from a certain day or period of time.

By default, all timecards will be shown. Select Approved to return a list of only approved timecards.

Approve a Timecard

Click an individual timecard to view its details below. Here you can adjust, approve or discard the timecard.

Log in to the management portal using a manager account that has personnel permissions.
Go to the Timecards tab under the Scheduling section.
Click on the desired Timecard displayed on the page's bottom.
Make any edits necessary to the Date or Start and End time.
Once the Timecard is correct, click Approve from the top or the bottom of the page.

Timecards can also be mass-approved by using the dropdown next to the Approve button in the upper right. This option approves all timecards currently listed on the page for the selected driver.

Note: You may need to select Approve All on multiple pages using the page navigation options to approve all timecards for a selected date range.

Add a Timecard

If a driver missed punching in or a worked shift is missing from their schedule, new timecards can be created from scratch to record those hours.

Log in to the management portal using a manager account that has personnel permissions.
Go to the Timecards tab under the Scheduling section.
Select + Add Timecard in the upper right of the Timecards page to display a blank timecard in the lower portion of this page.
Input the necessary information for this timecard:
- Select the driver from the dropdown.
- Select the date for the timecard.
- Adjust the Start and End time.
- Add any breaks taken.
Once this information has been input, the Worked Shift shown in the calendar box should update. Click Save and Approve to finalize the timecard.

Edit a Timecard

There are two ways to edit a Timecard:

Under the Timecard tab.
Under the Drivers tab.

Editing a Timecard from the Timecards Tab

In order to edit a Timecard, it must be in a "Pending" state. To edit a time card:

Log in to GroundCloud.io using a manager account that has personnel permissions.
Go to the Timecards tab under the Scheduling section.
Click on the Timecard that you would like to edit to display it at the bottom of the page, where you can make any adjustments.
Once a modification has been made, the Save Changes button appears.
After a Timecard has been approved, it can be edited or discarded by selecting the Timecard and clicking Unapprove.

The Timecard returns to "Pending", where it can be re-approved, modified or deleted.

Editing a Timecard from the Drivers tab

Log in to GroundCloud.io using a manager account that has personnel permissions.
Select the driver's name from the Drivers pages.
Go to the Hours & Time Off section of the driver's page.
To edit a timecard, click the green Worked Shift box for the date you would like to edit.
If the Worked Shift was previously Approved, you need to click Unapprove before you can edit the Timecard.
Input the correct date and time. You cannot edit or change the Entry Type. If you would like a different entry type, add one under the Timecards page.
Click one of the following:

Approve: To update the entry with the newly input information
Cancel: To revert any changes made
Discard Timecard: To remove the entry

Changes made here are reflected in the Driver Hours and Timecard reports.